Reporting to the Chief Finance Officer in a multi-faceted academic and administration setting, this role is responsible for facilities planning, construction, and space utilization programs. The position involves planning, project management, budgeting, procurement, and coordination with campus executives.
Additionally, the position is responsible for procurement and vendor management, planning, and operations for all locations, including supply, inventory, distribution, receiving, warehousing, packaging, shipping, transportation, and related operations. It oversees OSHA, fire, and safety programs for each campus, ensuring compliance with all government regulations and environmental, health, and security standards.
The role involves working on new campus locations and significant tenant improvements, including collaborating with vendors to complete these improvements. It is responsible for developing strategic goals and objectives for the company and negotiating and implementing contracts, acquisitions, and programs to support these goals. Furthermore, the position includes planning and research for new services, new facilities, and new markets for expansion and growth.
Essential functions and Responsibilities: (Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.)
- Plans, directs and manages the day-to-day operation of facilities including oversight of property management relationship and staff.
- Develops departmental plans, sets goals, and implements procedures to enhance productivity and customer service.
- Manages lease contracts and real estate matters.
- Ensures facility projects meet timelines, budget targets, and comply with corporate, industry, building, and city standards.
- Liaises with project management, architectural and construction contractors on campus design, budgets, contracts, and construction management issues.
- Ensures design and execution of facility projects and meets marketing image and business requirements of the company relating to operations and maintenance, real estate, project planning and management, communication, finance, quality assessment, facility function, technology integration, and management of human and environmental factors.
- Develops a system for measuring and identifying trends, patterns and impacts of facility utilization, and works with Campus Directors to maximize usage.
- Directs facility resources of the company as a critical component in accomplishing business goals and as a major contributing factor to customer satisfaction.
- Develops strategies for and coordinates the implementation of commissioning the campus buildings, telecommunications, information technology, transportation, security, and managing environmental impacts.
- Develops and implements long-term operational and maintenance strategies and policies for the buildings.
- Identifies the needs for off-campus facilities and participates in the planning and renovation of temporary facilities.
- Directs and manages the day-to-day operation of the company’s procurement function such as supply, inventory, and distribution, receiving, warehousing, packaging, shipping, transportation, and related operations.
- Develops and implements procedures, policies and practices to purchase goods and services in a timely and efficient manner.
- Researches, interviews, and negotiates with supplier to obtain highly competitive pricing and service specifications including RFP solicitation and evaluation.
- Prepares, analyzes, negotiates, and reviews contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
- Manages ongoing vendor relationships.
- Ensures uniformity of company standards in vendor contracts and agreements.
- Plans, directs and manages companywide OSHA, fire, safety and training programs.
- Coordinates safety programs with campus coordinators to ensure compliance with regulations and standards.
- Continually monitors each location to ensure they remain safe, secure, and well-maintained.
- Coordinates and ensures biohazard waste disposal management and vendor selection.
- Travels between different locations to monitor the work of maintenance, grounds, and custodial staffs.
- Directs the design, planning, and implementation of strategic corporate projects to promote organizational effectiveness.
- Reviews corporate projects and proposals to determine costs, timing, funding, staffing requirements and goals that meet company objectives.
- Responsible for assessing new expansion markets and site locations.
- Conducts new product research and development, investigation of emerging product trends and delivery models.
- Develops, plans and coordinates research, trends and parameters of company usage, services utilization, and community needs by analyzing demographic data, conducting surveys and preparing results analysis.
- Serves on planning and policy-making committees and assists with demographic and new business planning.
- Represents the Company externally to media, regulatory agencies, funding agencies, and the general public as appropriate.
- Recruits, trains, supervises, and evaluates department staff; improves retention and morale and performance efficiencies.
- Works closely with Corporate Management staff, attends meetings, provides reports and/or information as needed.
- Participates in professional development and organizations in order to maintain an understanding of current ideas, research and practices, attends meetings, workshops and seminars to enrich personal growth, knowledge and skill in management development.
- Maintains professional appearance for position and serves as a role model, leader and mentor to the campus community.
- Adheres to Company policies and procedures and provides leadership to all staff through guidance and example.
- Conducts job responsibilities in accordance with the standards set out in the Company’s Ethics Code of Business Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards.
- Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.
- Maintains confidentiality of all customers, student, associate, and/or company information as required.
- Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
- Maintains order, cleanliness, and safety in the workplace.
- Performs other job duties as assigned.
EDUCATION:
- Bachelor's degree in engineering, architecture, construction management, business, or related field required.
- Master’s degree in engineering, architecture, construction management, business or a related field is preferred.
LICENSES/CERTIFICATIONS:
- Facility Management Professional (FMP) certification a plus.
- Registered architect's certificate, a registered planner's certificate, or a professional engineer's license or equivalent national recognition a plus.
- Current Driver's License.
EXPERIENCE:
- A minimum of five to eight years with increasing responsibilities in a multi-faceted, multi-location in master planning, capital projects, facilities, environmental and safety planning and management, and materials, procurement and distribution management.
- Working knowledge of construction purchasing and contracting and experience dealing with engineers, architects, and contractors.
- In-depth understanding of planning and engineering principles related to design, construction, operation and maintenance; and the ability to read and interpret construction and technical drawings, site plans and other visual materials.
- Broad knowledge of project management including budgeting, contractual agreements, procurement, techniques, design process, scheduling and quality assurance procedures.
- Demonstrated experience in managing multiple concurrent construction projects and resources while ensuring high quality, cost-efficient, and effective facilities and services.
- Experience with contract laws, negotiation and change management.
- Experience in strategic planning and execution.
- Knowledge of real estate acquisition and real property management, risk management and insurance, purchasing and materials management.
- Thorough knowledge of office systems and software related to the fields of architecture and facility management, experience with MS Office.
- Knowledge of education/governmental compliance and regulatory standards such as Title IV, ABHES, BPPE, WACS, and other accreditation standards.